Make a photo punch list you can hand over and update

For a small property walkthrough or construction punch list, keep each observation with a location, an assignee and a status. Then give the recipient a readable report and a checklist that refer to the same issues. This guide uses three made-up training issues and diagrams. They are a synthetic demonstration, not a customer inspection.

1. Look at the finished handoff first.

Open the synthetic report preview. The visible image shows page 1. Download the three-page sample PDF and matching CSV to see the complete pair before entering your own information. These are previously saved examples dated October 24, 2026.

Follow the same three IDs through both files:

• DEMO-001: a cabinet handle in Sample room A, assigned to Demo technician, with status Open.
• DEMO-002: a small paint mark in Sample room B, assigned to Demo reviewer, with status In progress.
• DEMO-003: a sample corridor observation, assigned to Demo coordinator, with status Resolved.

The saved statuses describe the fictional record. The software did not inspect a room or verify that work was completed.

2. Start an editable copy.

Open the Photo Issue Report Builder and choose Load synthetic example. Alternatively, download the editable JSON draft, choose Restore JSON backup, and select that file. Both routes let you explore the same three synthetic issues. Loading or restoring can replace your current draft, so save a JSON backup first if you have already started work. The tool asks before replacement when the current draft has a project name or any issues; an empty draft may load without that confirmation.

Keep the example separate from a real job. Give a real report its own project name and appropriate report date. Do not present the saved demonstration date, diagrams or descriptions as evidence from your site.

3. Make each issue understandable on its own.

For an actual small handoff, record one observation per issue. Use a location someone can find, a concrete description, the person responsible for following it up and the current status. “Paint mark on the wall beside cabinet B; clean and review” gives the recipient more to act on than “wall problem.” Include only information you are authorized to share.

Add one optional JPEG or PNG photo to an issue when it helps identify the observation. The tool supports up to 10 issues, with one photo per issue. Each input photo must be at most 4 MiB, 12 megapixels and 12,000 pixels per side. It creates resized report copies and leaves the original files unchanged. Keep original photos separately if you need them later; the JSON draft contains report copies, not the camera originals.

4. Keep identity separate from display order.

Use the existing cards when updating the same observations. Issue ID is editable, so keep it unchanged for the same issue and keep every ID present and unique. Add issue supplies an available ISSUE-number ID; it does not continue the sample’s DEMO numbering. Reordering cards changes their report order without changing IDs. Treat the project and ID together when discussing an item, so records from separate reports are not confused.

Use Open, In progress or Resolved to state what you currently know. Changing a status does not send a task to the assignee, verify a repair or establish customer approval. Leave unfinished items visible rather than marking them Resolved to make the handoff look complete. Any inspection, follow-up decision or approval happens outside this tool.

5. Check the PDF and CSV as a pair.

Choose Save PDF report and Save matching CSV. Before sharing, compare the IDs and order in both outputs. Check that each location, description, assignee and status belongs to the intended issue. Open the PDF and confirm that its photo matches the issue beside it. The CSV gives the recipient a tabular checklist; the PDF supplies the illustrated report.

PDF and CSV export require a project name and descriptions for every issue. PDF text uses a limited Latin character set. Unsupported characters stop PDF export with an error; they are not silently stripped. CSV and JSON preserve UTF-8 text. Check the actual exported documents before relying on them for your handoff.

6. Save the draft you will continue using.

Choose Save JSON backup after your edits and keep it in your own authorized storage. Editing and exporting happen locally in the browser; photos and report contents are not uploaded by the tool. There is no automatic saving or cloud history. Closing or reloading the tab loses the current draft.

Next time, restore your saved JSON, review the existing issues, update the appropriate records and save fresh outputs. Keep the new JSON backup alongside those outputs. This gives you a manual continuation workflow; it does not provide signing, automatic recovery, a safety certification or a record of customer acceptance.